Digital office space changes with demand
The traditional three-dimensional space is static and limited to employees working in a real, three-dimensional and vivid office environment.
The digital office space emphasizes dynamic and sustainable development. It is not only necessary to consider the work needs of employees, but also to meet the needs of life and growth, as well as energy conservation, environmental protection, health and other aspects. Through VR, AI, IOT and other means, improve work efficiency and quality, and make the office space more interactive and intelligent.
Where is dynamism and sustainability reflected? If you want to organize a meeting, the organizational work you need to do is different in the traditional office space and in the digital space created by Qunshuo: Dynamic: the system automatically checks the usage of the meeting room
and timely Adjustment.
Sustainability : The entire meeting is paperless, without the need to produce and dispose of waste paper, reducing carbon emissions and helping to create a green and low-carbon office ecology.
Companies such as BASF, BOSCH, and 3M have already carried out digital exploration in the field of corporate office. If small and medium-sized companies, or even large multinational groups, do not keep up with the pace and stay in traditional office space, can they withstand such a dimensionality reduction blow in the new era of industrialization?
Digitalization is the engine of secondary industry transformation
The early focus of the secondary industry was on production efficiency and product quality, which missed the gestation period of information technology. Most of the enterprises retain traditional office methods, with low efficiency, slow information transmission, and inconvenient communication, which can no longer meet the needs of modern enterprises for efficient collaboration.
With the proposal of carbon neutrality goals, the secondary industry is in a more complicated situation where both pressure and opportunity coexist. In order to achieve the phased goals, enterprises have begun to explore digital transformation methods.
However, the neglect of informatization in the early stage is like a natural moat lying in front of the enterprise.
- A complete internal data chain has not been established, resulting in the failure of enterprise data applications to create high value.
- Its own digital ecological construction capabilities are insufficient, and the general digital solutions provided by third-party service agencies have not been able to meet the individual needs of enterprises.
- Coupled with the lack of digital talents in this industry itself, it is even more difficult for enterprises to transform.
To meet individual needs, digital services need to be accurate to industry-industry-enterprise-occupation. Qunshuo Office Innovation (OI) captures this point. When creating digital office space for enterprises, it not only fully understands the needs of customers' enterprises, but also gives multi-role application experience according to user identities, creating and A digital office space with a different three-dimensional space.
In order to have a more in-depth experience of the digital office space shaped by OI, some scenes will be selected from the perspective of different roles for detailed display.
HR space
HR's office space is mostly developed around employees. The larger the scale of the enterprise, the more difficult it is to manage employees.
In order to improve the work efficiency and quality of HR, and achieve empowerment to improve organizational human efficiency, more and more technologies are being applied to professional ability assessment, online interviews, artificial intelligence screening of resumes, electronic contracts, employee assessments, etc.
Scenario 1: Handy onboarding
Employees need to fill in personal information, work experience, account information and other content online according to the requirements of the enterprise, and upload relevant certificate materials. After submission, HR can automatically export the employee information form based on this form. This method of "electronic entry first, then paper printing" is gradually replacing the original entry procedure.
The advantages are also obvious. Electronic information is easy to change, reduces handwriting errors, simplifies the operation process of employees from the pre-employment to the on-boarding process, and saves processing time.
By connecting with other systems of the enterprise, such as the recruitment system, corporate WeChat, and human resource management system, OI can quickly share the data of hand-held employment with other departments, thereby improving the circulation and convenience of information. In the long run, this will bring more convenience in other scenarios after employee onboarding.
Scenario 2: HR Q&A
The office scene of the secondary industry usually focuses on practicality and efficiency, giving people the impression that the employee experience is not high-end enough. However, through the digital deployment of OI, technology has penetrated into all aspects of the employee life cycle.
In OI's office space, HR Q&A is a business expert who can accompany employees with them. Allow employees to ask questions about company policies, benefits, products, services, etc. on the platform. In HR Q&A, employees’ questions are usually answered according to the preset knowledge base and algorithms. If the questions are complicated or there is no precise answer, the questions will be forwarded to the corresponding HR for answering.
This feature enables employees to quickly obtain the information they need on the platform, improving employee experience and satisfaction. At the same time, for enterprises, it can also improve the quality and efficiency of HR services.
staff space
Capital, technology, and talents are the "troika" that drives the transformation and upgrading of enterprises. As mentioned above, there is a huge talent gap in the secondary industry, especially talents who can lead enterprises to complete digital transformation.
Why lack? The reason is also very simple. Most of the talents with digital thinking flow to the tertiary industry to which computer services belong, and the secondary industry is not attractive.
Talents can be cultivated by themselves. OI can help enterprises use "technology" to drive "talents" while providing technology.
Scenario 1. Staff training
On-the-job training, skills training, leadership training, safety training... There are many types of employee training. The front-line employees of the factory need to have the technical skills to operate equipment, and the secondary industry needs to strengthen the digital thinking of employees in order to achieve digital transformation. training.
OI customizes and develops employee training classes according to the needs of enterprises, and creates a gamified learning mode in the digital office space. As more and more young people entering the workplace are greatly influenced by mobile phones and computers, it is difficult for traditional training methods to arouse employees' interest in autonomous long-term learning. OI makes employee training more diverse.
OI supports a variety of online and offline employee training methods such as brushing questions, contest answering, etc., and in order to enhance the intensity of competition and employees' sense of accomplishment, it also sets up points and rankings that match learning, and employees can use learning to obtain redeem rewards at Points Mall.
Scenario 2: Employee Community
In addition to training, there are many other ways to help employees improve their skills and professionalism. The employee community developed by Qunshuo integrates learning functions into every corner of the digital office space, making learning more convenient.
The community gives employees full autonomy. Employees can ask questions in the community, get answers from different levels, and promote communication among employees. It can also help enterprises accumulate knowledge assets and promote employees to share experience and knowledge, thereby improving the skill level of the entire enterprise and allowing employees to continuously improve their capabilities in practice.
In addition, the employee community will also promote the formation of a cultural atmosphere, where employees can share the company's values and culture, thereby strengthening the sense of identity and cohesion among employees.
management space
The vision of management is usually consistent with the strategy of the enterprise, and the way managers handle things also reflects the strategic direction of the enterprise. Therefore, the digital office space that management pays attention to is not only at the level of usage and function, but also at the strategic level of responding to the digital transformation of enterprises.
The digital office space can easily realize the parallel processing of multiple tasks without having to complete each task sequentially like in the traditional office. time.
Scenario 1. Approval Center
The approval of traditional office space usually relies on paper materials and manual delivery, and there are countless documents in front of the management. However, the digitized approval process can realize the automation of the approval process through online exchange and sharing of information.
Therefore, OI has naturally become the approval center for managers.
In the digital space built by world-class chemical companies, the management can already complete various approval tasks with only a mobile phone.
- Check the employee's leave and adjustment, and timely approve and adjust the work plan according to the application submitted by the employee;
- Provide employees with flexible working hours and locations, understand their work progress and make work arrangements through OI;
- It can conveniently collect and count the health information of employees, discover and solve health problems in time, and pay attention to the health of employees at all times.
Scenario 2: Collaborative Management
Digitalization enables cross-departmental, cross-regional, and cross-time-zone collaboration and communication, making teamwork closer.
OI can help the management team to work collaboratively. Even if employees are distributed all over the world and have different working hours, they can still effectively exchange information and work coordination and cooperation in the digital office space.
The process control of digital office space is more transparent, intelligent and flexible than traditional process control. OI can assign tasks to different personnel, and track the execution of tasks in real time, helping management coordinate and communicate, discover problems and risks in time, and ensure the smooth execution of tasks.
Transforming and upgrading the secondary industry through digitalization and intelligence, and assisting industrial transformation and upgrading, are the inevitable requirements and trends for changing the production mode of the manufacturing industry, optimizing the allocation of industrial resources, promoting green development, and promoting the high-quality development of the manufacturing industry.