*This article is a case of participating in the 2022 China Data Productivity Competition, unauthorized reprinting is prohibited!
1. Company introduction
SDIC Biotechnology Investment Co., Ltd. ("SDIC Bio") was established on February 28, 2017. As the responsible entity and market entity for the group's development of forward-looking strategic businesses such as biofuel ethanol, it is mainly responsible for coordinating bioenergy and other biotechnology Business scientific research, investment and operation management. In the future, SDIC Biotech will continue to strive to explore the innovation of business models, gradually expand from the bio-energy industry to the fields of bio-environmental protection and bio-chemical industry, promote the refinement and strengthening of related businesses, and strive to become China's first and world-class bio-energy-based biotechnology company.
2. Business requirements
At present, SDIC Biology has completed the construction of multiple application systems, including: UFIDA nc (financial and supply chain, etc.), financial consolidation system, infrastructure system (plant/factory construction, etc.), pan-micro OA system, etc.; the data accumulation stage has been completed It is basically completed, but the following problems are encountered in the stage of data application and value play:
- In daily work, it is often necessary to manually report the summary data level by level. The data required by each business department is repeatedly filled in, and the information and data between departments are still shared by telephone and email, which is inefficient;
- The company's management cannot intuitively understand the real-time information of the company's relevant operations and safety indicators;
- Some subsidiaries of SDIC Biology were acquired by the group, and the business system could not be unified. The front-end data collection and display were unified and the group lacked a unified data interaction channel.
3. Solutions
Based on the above problems, the company combined Fanruan report platform + RPA automation robot to create a unified data application platform for SDIC Biotech:
1. Transform the original manual statistical data into three methods of automatic data acquisition from the business system + filling in the report and storing the data + RPA robot retrieval, and fully liberate the hands of "cousin and cousin" as much as possible in an automated way ;
2. The business needs of safety, environmental protection, manpower, and assessment of the original offline document management, through the three actions of integrating the demand to create a report template + data query + management Kanban statistical analysis, the original Excel + mail flow is transformed into an online standardized process. It not only ensures that the data can be stored in time, but also analyzes and controls the execution of the business through more data;
3. Connect the Fanruan platform with the OA system, data warehouse, and financial system, and build the Fanruan platform into a unified export of group data, covering all financial, capital, operation, procurement, production, sales, warehousing, safety, environmental protection, human resources and other businesses Scenarios and branches and companies can apply data in the platform according to permissions.
4. Application scenarios
1. Safety production management
There are many sources of danger in SDIC’s branch companies, including finished product tanks, alcohol tanks, etc. In order to conduct regular operation and maintenance management of equipment, it is necessary to conduct safety assessment, registration and update of equipment personnel information, safety budget execution and balance analysis wait.
Before the launch of the FanRuan platform, each company needs to start reporting the budget implementation, equipment evaluation information, hidden danger rectification, contractor accident records and other forms on the 20th of each month, which are often collected by the end of the month, and then compiled and edited to form a report. The whole process takes about 10 days .
Now, through the form of filling in the template + timing push, it will be pushed to the business personnel at the end of the month to fill in. After submission, the report will be automatically summarized and generated, and the time will be reduced to 1 day .
After the data is collected, multi-dimensional analysis can be made on the long-term data. By analyzing the budget implementation of each company, the special safety reserve fund, the rate of safety-related personnel holding certificates, and the proportion of full-time safety management and security teachers, the ability to execute the budget on schedule can be verified. Whether or not to reduce the occurrence of safety incidents, and whether the rate of employment with certificates and full-time safety management and safety divisions can meet the safety requirements.
2. Automated meeting report
SDIC Biological will hold a monthly business analysis meeting every month, at which the review and summary of the previous stage will be carried out from the perspective of financial indicators and operating indicators. In the past, each department and company needed to spend a lot of time processing and integrating data every time a business meeting was held. It was also difficult to reach a consensus with everyone on the caliber of data acquisition, and it was difficult to drill down and trace the data.
Now with the help of the Fanruan platform, the overall situation of the group, the completion of the indicators of each branch company, and the division by department into production, sales, procurement, inventory, finance, and comprehensive costs, combined with textual descriptions, do not need to prepare in advance for meetings, just need to Open the meeting report to learn about the achievement of various goals in the previous month.
In addition, plans and analyzes will be made on the budget execution of each company next month. From business indicators and financial indicators, grasp the company's development expectations for the next month, and provide auxiliary support for decision-making.
In addition to the internal management report, we have also produced a special financial briefing for the dismantling and analysis of various indicators, which is used to analyze the long-term corporate financial development ability, profitability, and solvency. Some data can be extracted by business personnel and financial personnel. It is used to report data to the superior group.
3. Special task management
In addition to the core financial and business key indicators of the whole year, the group often needs to break through departmental walls in the process of operation and management, and supervise and manage key tasks. Management of the key tasks of feed rice, from raw material bidding, storage, processing, sales, financial and capital dimensions, to carry out all-round tracking management. Help the group to keep abreast of each process node and action execution status in the rice special project.
4. Summary and prospect
SDIC Biological Based on the open integration capabilities, self-built application capabilities, and support for operation and management of the Fanruan platform, we have created a unified data application platform for SDIC Bio.
- In the past, the management content supported by the system was integrated by the enterprise and released as a unified application;
- Lack of system-supported management demands, enterprises use self-built applications to make management more standardized, efficient and comprehensive;
- From the perspective of group operation management and special task management, the company has built an automated meeting report and special task management system to effectively improve the operating efficiency of each company and department of the group.
In the future, SDIC Biotech will gradually improve the quality of the underlying data, and through Fanruan's self-built application capabilities, will continue to add new application scenarios to provide data support for more business scenarios of enterprises.