F4 key: repeat the previous step
For example, if you need to complete the typesetting of 8 shapes within one minute, what would you do?
If it is the most basic way, you may have to draw one and then slowly hold down Ctrl to copy a new one, but this is really too slow! (Are you like this?)
The F4 key is one of the faster ways, how to do it?
The first step is crucial: after drawing a shape, drag and drop to make a copy.
Then press the F4 shortcut key again, and the copy operation of the previous step will be repeated.
Interestingly, if you do not copy horizontally when you copy, you will also follow the previous step when you press the F4 key:
And the spacing between them is consistent, which saves the problem of drawing many identical shapes and aligning the spacing, isn't it very convenient?
Don't think that this technique is not very useful, there are even more powerful ones. With the help of iSlide's "Matrix Layout" function, you can even set parameters in more detail:
Where is this function?
Does this make it possible to complete this batch design faster?
So the basic operation is right, what's the use when combined with the actual design of PPT? Great use! One sentence summary is: as long as it involves batch operations, you can try the F4 key.
For example, how did you typeset the three main points on the left side of the picture below?
After writing the first one, copy it to make the second one? Inefficient, my friend! Combined with the F4 key, it's almost as fast as taking off.
The same is to set a combined style, then combine them (shortcut key Ctrl+G ), and then use the F4 key to quickly copy the second group and the third group.
Isn't that the end? Just change the icons and copywriting in the latter two groups, so I have to ask, where is the use of F4 fast?
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It saves the tedious work of doing the same style again.
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Spacing alignment between different combinations is omitted.
How, have you realized the beauty of F4? Come on, do a little test, now can you tell me how the following four content groups are quickly produced?
In the form of combination, make one set first, and then use F4 to quickly copy multiple sets. It's really time-saving, isn't it? (Quietly speaking, I will make a set of templates soon for this reason)
Customize the Quick Access Toolbar
If you ask me, what is my favorite efficiency trick in Office, then "Customize the Quick Access Toolbar" must be one of them.
You and I both know that there are many operational function buttons in Office, but these buttons may require several screen clicks to find them.
For example, how many steps do you need to use the alignment function? A total of 4 steps are required:
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first click on the element
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Click on the Format menu at the top
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Select the alignment function
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Find the alignment you want to use
But if you are on a specific alignment method, such as top alignment, select it and right-click, there is a function called Add to Shortcut Access Toolbar.
After confirming, the top alignment function will go to the operation home page.
How many steps does it take to use top alignment at this time? Just 2 steps:
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first click on the element
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Choose top alignment
You see, you can save a few steps at a time, and you can take a big step in efficiency. Most of the functions of Office can be added to the shortcut toolbar by right-clicking the mouse.
So which shortcut tools can I recommend you to set up?
2.1 / Insert text
Originally located here
2.2 / Merge shapes
Originally located here
2.3 / Rotate objects
Originally located here
2.4 / Format the shape
Originally located here
2.5 / Layer Arrangement
Originally located here
2.6 / Align objects
Originally located here
At this point in the article, I touched my increasingly thinning hair and suddenly remembered, if I really want to share with you the skills to improve the efficiency of PPT, is it not enough to talk about three or four points in an article?
After all, you also know some tricks, and there is no need for a long story, right?
Replace fonts with one click
The boss said, Xiao Zhang, the old characters are not good-looking, they are not sunny! Help me to change these more than 100 pages, oh yes, give me 5 minutes for the meeting.
Don't panic at this time, open PPT, and find "Replace Font" under "Replace" in the start menu.
Select the font to be replaced and the font you want to replace, and directly operate with one key, which is very cool!
set default font
I don’t know if you have experienced it. Every time you enter a new piece of text, you have to change the default isoline font, because in most cases the line is not very good-looking?
Is there any way to make me not toss so much? Of course there is, and it is 2 big moves.
① First change the text in a text box to the desired font, then right-click and select "Set as default text format", so that the next time you enter text, it will automatically be this font.
②If you think the first method is still cumbersome, you can also try "Change Theme Font", which is in this position:
Choose a custom font, and then add your regular font collocation, and just choose this solution next time, isn’t it very efficient?
Beautify pictures super fast
When making PPT, do you often involve a lot of pictures? But have no idea where to start?
don’t worry! It only takes 3 seconds to beautify the picture easily!
Click on the picture, right mouse button and select "Style", there are a bunch of good-looking picture effects in it, and there is no need to design slowly at all.
If you feel that the style is not quite right, you can also open the "Set Picture Format" and manually adjust some details, so that you don't have to worry about beautifying the picture anymore.
Quickly copy PPT pages
When doing a product report, it is likely that different products apply the same page layout, so besides Ctrl+c/v copy and paste, how can it be faster?
It's very simple, even if you have selected the picture, just hold down Ctrl+Shift+D.
The same PPT page will be quickly copied on the left side, have you learned it?
Unified PPT style
Many students tend to lack overall thinking when doing PPT. The previous page and the next page do not seem to be the same. Is there any trick at this time? Of course there is!
Using decorative thinking, add a horizontal bar under each PPT page.
This set of templates has yellow and white horizontal stripes at the bottom
In this way, each page of PPT can make people feel that they are one. By analogy, can it be placed on the right or on the left?
Hurry up and try it out! After all, I often use it like this when I make templates, it’s really delicious~
Finally, let's make a brief summary. What efficiency skills did you share today?
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F4 shortcut key
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Quick Access Toolbar
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Replace fonts with one click
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set default font
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Beautify pictures quickly
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Ctrl+D Quickly copy PPT
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Unify PPT style with horizontal bars