What is file analysis
File analysis is the process of scanning, reporting, and processing file security and storage within an organization's file repository. File security analysis processes check the location, ownership, and permission security of files. File storage analytics includes detection of structured and unstructured data, as well as storage capacity planning, which is becoming increasingly important due to growing concerns about dark data. With the right file analysis software, file security and file storage can be checked more effectively.
Components of Document Analysis
As mentioned earlier, file analysis is performed to gain security-based and storage-based insights. This partitioning allows organizations to focus on specific goals of file security posture and file storage availability. The components of document analysis can be summarized as follows:
| File security analysis | File storage analysis |
|---|---|
| File security deals with identifying over-exposed files that grant inappropriate permissions to users and external entities that don't need them. Second, it also includes sensitive data discovery and classification activities required to meet GDPR and other data and security requirements. | Managing file storage includes organizing your data storage by identifying and eliminating duplicate and dormant files, as well as files belonging to inactive users, making it possible to get the most out of your file storage while protecting important data. |
| Processes and tools involved: Sensitive data discovery, data classification, security permissions analyzer | Processes and Tools Involved: Disk Space Analysis, ROT Data Analysis, Duplicate File Manager |
Why document analysis is important
The file analysis process helps you gain a deeper look into your file repository, generating valuable actionable insights. For example, you might need to verify that the correct permissions are granted to the correct people. You can gain insights through a thorough audit of your file repository. Although performing file analysis manually is tedious and time-consuming, with a clear process and the right tools, you can gain insight faster and initiate remediation more easily. With the right file analysis software, you will be able to:
- Protect Sensitive Data : Implement the sensitive data discovery and classification required to adequately protect customer and stakeholder personal information.
- Monitor file permissions : Establish good file permissions to prevent unauthorized access to files and ensure that insiders and external entities do not take advantage of unregulated file permissions. Using file analysis tools, you can find files with open access, full control, or inconsistent permissions.
- Organize disk space usage : Utilize disk space more efficiently by analyzing unstructured data for duplicate files and non-business files (such as employees’ personal videos and photos) and files for inactive users.
- Scan for nasty files : Be aware of ransomware-encrypted files and potentially risky executable file storage, only allow safe and authorized files, it’s better to be safe than sorry.
- Discover file storage insights : Pinpoint which files and folders are hidden, empty, or orphaned (files left behind by former employees), use disk space analysis to identify files that need to be addressed, and those that need better protection.
How to perform file analysis
Discover file security vulnerabilities and disk space improvements with DataSecurity Plus, a file analysis tool that provides extensive reporting and alerts to monitor security vulnerabilities in file storage and aid in capacity planning.
- Track file permissions to identify inconsistencies.
- Report and respond to harmful ransomware file types in file servers.
- Identify orphaned or outdated files that are vulnerable to privilege escalation.
- Detect over-exposed files to prevent potential abuse by insiders.
- Analyze users' disk space consumption patterns.
- Discover all instances of duplicate files and delete them quickly.
- Eliminate non-business, old and trivial files.
The main function
- Analyze file storage : Find stale and non-business files, analyze file storage patterns, view file type distribution reports, etc.
- Discover file security issues : Check effective permissions and identify files and folders that allow unrestricted access, inconsistencies in permission propagation, and more.
- Uncover potential ransomware infections : Detect ransomware file extensions with our built-in, state-of-the-art library. Automate appropriate responses to quarantine infected files.
- Manage file and folder storage : Detect duplicate files, unused files and empty folders and delete them directly from reports to optimize disk storage.
File Analytics, part of the DataSecurity Plus unified data security platform, provides deep insights for enhanced file security and storage management. Receive information on file permissions, disk usage, and storage efficiency in the form of charts and predefined and customizable reports. Information.